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General Office Administrator

Location: Santa Rosa, CA
Type: Full-Time, Temp to Hire

Full-time General Office Administrator needed in Santa Rosa to provide administrative support for the Management team. This is a Temp to Hire opportunity. Pays $18-$24/Hr DOE.

Job Summary:
  1. Routine support of the Financial Administrator: preparing deposits, processing AR receipts and AP payments, some G/L, maintaining files, etc.
  2. Other administrative functions including:
    • maintenance of personnel records, participating in the recruitment process, preparing necessary paperwork for onboarding and termination of employment, updating job descriptions, etc.;
    • running the front office including maintaining supplies, equipment, phone system, processing outgoing mail, etc.;
    • other administrative duties such as maintaining records for safety program, filing Copyright registrations, recording minutes of meetings, periodic research projects, etc.
  3. This position will have contact with personnel throughout the company as needed; requires exercising discretion regarding sensitive and private information; will adhere to company and departmental housekeeping standards; abide by all company policies and procedures; will participate in special projects and perform other general administrative duties as required.

Essential Duties and Responsibilities:
  1. A/P and A/R:
    • Electronically and manually process AP payments and AR receipts
    • Enter Purchase Orders, post receipts and match invoices for payment
    • Code and Enter accounts payable invoices
    • Reconcile, prepare and enter monthly credit card statements
    • Process customer credit applications
    • Create and maintain A/P Vendor accounts
    • Maintain accounts payable and other accounting related filing as requested
  2. Office Administration:
    • Maintain adequate office, cleaning and kitchen supplies with regular monitoring, requisitioning and distribution of materials
    • Monitor and maintain postage stamp box and postage meter, including purchasing postage, and installing updates as needed
    • Keep general office printers and copiers well stocked and the general office areas clean
    • Monitor and update phone system programing for intercom extensions, recorded messages, voice mail boxes, time stamp and other functions as needed
    • Process all outgoing mail, including daily invoices, weekly accounts payable checks, month end and mid-month statements, periodic sales and marketing mailings, and other mailings as needed
    • Limited reception duties including answering phones and greeting visitors
  3. Human Resources:
    • Organize and maintain personnel records, both hard copy and in HRMS;
    • Maintain security of all personnel and other sensitive files
    • Participate in personnel policy changes; organize and maintain records; update and maintain Employee Handbook
    • Maintain and update job descriptions;
    • Participate in recruitment, interviewing, hiring and orientation of personnel;
    • Liaison to outside sources of labor;
    • Coordinate and report all workers’ compensation and State Disability insurance and unemployment claims;
    • Organize and maintain record keeping and compliance for COBRA;
  4. General Admin:
    • Maintain corporate records when appropriate;
    • Prepare and distribute monthly company calendar;
    • Maintain Safety program compliance and training records and provide support for trainings
    • Assist with Cafeteria Plan administration

QUALIFICATIONS:

Certified Employment Group is one of Northern California's largest, privately owned staffing firms. Serving Northern California since 1963, Certified has spent over 50 years building a solid reputation for providing reliable, skilled staff to a wide range of industries. Certified specializes in temporary, temp to hire, and direct placements. For up to date job openings, follow us on Facebook and LinkedIn or visit our website at www.certifiedemployment.com.

To apply for this position, please click apply or submit your resume as a word doc to srbr@certifiedemployment.com and put General Office Administrator 14370 on the subject line.


 

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